Sourcing, under control
From the buyer's brief to proof of delivery — one system, one thread
Merxeo is the operating system for sourcing companies: briefs, multi-factory RFQs, costed client quotes, sampling and sign-off, production, shipping and payments — with every approval and document in its place.
Built inside a working sourcing business — running live order books today
Inside the product
Watch a brief become a delivered order
No screenshots, no slideware — this is the actual flow your team, your factories and your buyers move through, looping below.
Vellmore Sourcing · VEL-SS26-021
New enquiry
Men's ankle socks
12,000 pairs · Combed cotton · AW26
Factory RFQ — 2 invited, isolated
Client quote — margin applied
Production
82%PPS approved · bulk on the line
Ocean freight — in transit
ETA Durban · 18 May
A simplified loop of a Merxeo demo workspace — from the buyer's brief to proof of delivery.
How it works
Six steps, no dead ends
Every order follows the same path — brief, quotes, costing, samples, production, delivery. Each stage below is a live piece of the product, not a diagram of one.
New enquiry
Canvas shopper totes
8,000 pcs · Cotton canvas · SS27
Step 01
Brief in, tech pack attached
Capture the buyer's brief once. The assistant reads the tech pack and drafts the product lines for you.
Step 02
Factories quote in isolation
Send the same brief to several factories. Each sees only its own lines and pricing — never a competitor's.
Step 03
Margin on, gate opens
Apply your factor and margin. Only then can a quote reach your client — the platform physically blocks it before.
PPS — round 2
Approved by J. Naidoo (buyer) · 14:32, 6 Mar
Step 04
Samples signed off, on record
Proto to PPS with measurements and photos, approved by a named person at a recorded time — not lost in a chat thread.
Step 05
Production you can see
Milestones, QC evidence and slippage alerts while the bulk is still on the line — not after the vessel sails.
Ocean freight — delivered
Warehouse receipt confirmed
Full audit trail stays attached to the order
Step 06
Delivered, proven, paid
The system chases the proof of delivery for you. Once it's on file, your financier is notified and the order closes.
The client portal
Your buyers get a portal, not another PDF
Send the quote and your client reviews it in a clean, branded portal — your logo, your domain. They comment on the exact line, approve, and the purchase order lands back in your workspace. Factory costs and margins are architecturally invisible: there is no button, setting or mistake that can expose them.
- Buyer approves or comments per line — attributable and timestamped
- Approved quotes convert to POs with your coding scheme
- Sample feedback and shipments tracked in the same portal
Client portal — your logo, your domain
Quote VEL-SS26-021
“Approved — please proceed with bulk.” — Buyer, 09:14
The problem
Sourcing doesn't fail on price. It fails on follow-up.
Fifteen email threads, three spreadsheet versions, a sample approved in a chat window and a shipment nobody authorised. Merxeo replaces the scramble with a single sequence everyone works from.
Approvals stop getting lost
Buyer sign-offs and factory comments sit on the order line, with the person and the timestamp attached. No more searching WeChat for who approved the PPS.
Quote many factories, safely
One brief, several factories, complete isolation. No factory sees another's pricing, and no factory price can reach a customer before your margin is applied.
See slippage before it costs you
Sampling, production and shipping milestones roll up into alerts on late orders, unpaid deposits and missing proofs of delivery.
Your brand, your domain
Whitelabel workspaces: your logo, your PO codes, emails sent from your own verified domain to factories and buyers.
22
tracked stages from enquiry to delivery
1
place your team, factories and buyers all work in
0
factory prices that can reach a buyer uncosted
Who it's for
Sourcing agents, buying offices and suppliers to retail
If you take a brief from a retail buyer, brief factories abroad, chase samples and approvals, and then have to prove every step to a bank or an auditor — Merxeo was built for your day.
Put your next season on rails
We'll walk you through the platform against your own workflow — your customers, your factories, your order book. Most teams are fully up and running within a week.
Book a demo